For one of our clients, an international NGO based here in Geneva, we are looking for a :

For a long-term temporary position starting 1st February at 100%

• Manages and coordinates the flow of information, ensuring that staff understand it and apply the appropriate institutional policies and procedures ;

• Manages and monitors collaborative spaces and databases, including access and updates information in the reference tools. Acts as reference person for the internal web pages ;

• Drafts, reviews, compiles, edits, and finalizes communications and documents on behalf of the teams s/he supports ;

• Receives and screen incoming calls, welcomes visitors and manages agendas ;

• Manages appointments and organizes internal and external meetings and events ;

• Interacts with HR services for administrative procedures and ensures follow-up ;

• Supports the planning and monitoring of objectives of the team as well as the budget implementation ;

• As needed and on request, ensures ad hoc tasks, especially during the absence of other members of the team ;

• University degree or equivalent training or experience ;

• Excellent command of English and/or good command of French (C1). Other languages an asset ;

• Proven capacity to work in an international environment ;

• Excellent interpersonal skills and cultural sensitivity ;

• Advance computer skills, including Microsoft Office suite, SharePoint and IBM Lotus Notes ;

• 3 or more years' experience as an assistant in an international organization or company ;