Introduction

Description de la mission

• •Coordinating the event management activities with a focus on logistics (transportation, airport welcome
• desks, hostess, event material production and shipment, venue sourcing, travel arrangements,)
• Create and manage transportation plans for the main events (collect information from participants and
• handle ground transportation onsite (individual and group transportation))
• Negotiating contracts with suppliers for each event: hotels, transport, caterers,
• technical equipment, etc.
• Monitoring budgets for each supplier
• Identifying managing and reporting operational risks. Ability to find solutions in a changing environment
• Ensure a good follow up to members and the staff regarding their transfers
• Preparing rooming list and transportation list (for hotels and external suppliers)
• Build and maintain a network of external providers to deliver best-in-class events
• Advising the Staff on the most efficient and sustainable ways to travel and interact with Clubs Member and stakeholders
• Supporting top level VIP liaisons at all the above-mentioned events
• Organising travel and accommodation for the Staff

Profil attendu

• Bachelor's degree in event management, hotel management or similar
• 2+ years' experience in, ideally, event management at international level by event agency (with a focus
• on transport management)
• Ability to prioritise a diversified workload and work under pressure during the preparation of the events
• as well as during the event
• An extremely organised, methodical, and solution-oriented personality with excellent time and project
• management skills
• Demonstrated hands-on attitude, effectiveness in being proactive and taking initiatives
• A real team player who enjoys sharing and communicating with peers and across functions
• Proven ability to work in collaborative environments and manage multiple stakeholders effectively
• A customer service role model, who manages information confidentially and effectively, to ensure
• positive client and colleague outcomes
• Computer savvy (Microsoft Office applications Word, Excel, Outlook and PowerPoint)
• Willingness and ability to travel (meet all travel eligibility requirements for international travels, ability to
• apply for any necessary visas)
• Fluent in English and French, another European language would be an asset.